How to Change a Business Name in Illinois: A Step-by-Step Guide

Changing the name of your business can be both exciting and nerve-wracking. It’s a big decision that could potentially impact your brand, reputation, and bottom line. However, if you’re based in Illinois and have decided to go through with it, this article will guide you through the process step-by-step.

As someone who has gone through this process myself, I know the importance of having a clear understanding of each step involved. Not only will it save you time and money in the long run, but it will also give you peace of mind knowing that everything is done correctly.

So whether you’re rebranding or simply want to change your business name for personal reasons, follow along for a comprehensive guide on how to change a business name in illinois.

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Conduct a Name Availability Search

You’ll need to fire up your computer and dive into the vast depths of the internet to see if your ideal moniker is already taken in the Land of Lincoln. This step is crucial because you don’t want to waste time and effort on a name that’s already owned by someone else.

An important consideration before undergoing a business name change in Illinois is understanding the legal requirements involved, including the regulations specific to different business structures such as what is a LLC in illinois.

When looking to change your business name in Illinois, it’s important to ensure the process is done correctly. Enlisting the expertise of professional illinois LLC services 2023 can streamline the procedure and offer guidance for a seamless transition.

Luckily, Illinois has an online database called ‘Corporate/LLC Search’ where you can check eligibility for your desired business name. To access the Corporate/LLC search page, go to the Illinois Secretary of State website and click on ‘Business Services.’ From there, select ‘Corporate/LLC Search’ and enter your preferred business name in the search bar.

If your chosen name comes back as unavailable, don’t fret! You have two options: choose alternative names or file a name reservation application. Choosing alternative names could mean using synonyms or variations of your original choice. For example, if ‘Chicago Coffee Co.’ is taken, try adding a word like ‘brewing,’ ‘roasters,’ or even just initials such as CCC.

Alternatively, if none of those options work for you, filing a name reservation application will hold your desired moniker for 90 days while you finalize all necessary paperwork. Remember to do this step first before moving forward with any other processes! Now that you’ve checked availability, let’s move onto how to reserve that perfect business name with ease!

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File a Name Reservation Application

In this section, I’ll explain how to file a name reservation application in the state of Illinois. This process is crucial to ensure that your desired business name will be available when you’re ready to form your company.

You can submit the application online or by mail, and it’s important to include all necessary information and pay the reservation fee. The reservation fees for a business name in Illinois vary depending on whether you submit the application online or by mail. If you choose to submit the application online, the fee is $25, while if you decide to send it via mail, it’s $30.

Once you’ve submitted your application and payment has been received, your requested name will be reserved for 90 days. During this time, no one else can use that same name within the state of Illinois.

While filing a name reservation application is an excellent way to secure your desired business name early on in the process of forming your company, there are alternatives available if you’d prefer not to go through this step. One option is simply waiting until you’re ready to file for incorporation or organization before selecting and reserving a business name. Another alternative is choosing multiple names and conducting availability searches for each one so that if one isn’t available, you have backup options ready.

Now that we’ve gone over how to file a name reservation application, let’s move on to amending your articles of incorporation or organization – another important step in changing your business name in Illinois.

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Amend Your Articles of Incorporation or Organization

If you’re looking to update the legal paperwork for your company and reflect a new moniker, then amending your articles of incorporation or organization is a necessary action to take. However, before you proceed with this step, it’s important to know the legal requirements and cost implications of changing your business name in Illinois.

Firstly, you need to file an Articles of Amendment with the Secretary of State’s office. This document requires the original filing date of your articles, as well as information about the changes being made. You’ll also need to pay a fee that ranges from $50-$150 depending on whether you’re an LLC or corporation. It’s worth noting that if there are any outstanding taxes or fees owed by your business, they must be paid before submitting this amendment.

Secondly, once your amended articles have been filed and approved by the Secretary of State’s office, you’ll need to update all relevant documents such as contracts, agreements, and bank accounts with the new name. This may incur additional costs such as printing new business cards or updating marketing materials.

Amending your articles of incorporation or organization can be a complex process but is crucial for maintaining compliance with state laws. Now that you’ve successfully updated this paperwork, it’s time to move onto updating your business licenses and permits accordingly.

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Updating these documents ensures that you can continue operating legally under your new business name without facing penalties or fines from governing bodies.

Update Your Business Licenses and Permits

Now it’s time to make sure your company is in compliance with state laws and regulations by updating your necessary business licenses and permits. It’s important to note that changing your business name will likely require you to renew your licenses and permits, rather than simply updating the name on them. This may include a new application process, as well as additional fees.

To start the license renewal process, check with the specific licensing agencies that apply to your business type in Illinois. Some common examples include the Illinois Department of Revenue for tax-related licenses, the Secretary of State for corporate filings, and local city or county governments for any required permits. Make sure to provide documentation of your legal name change when submitting these applications.

In addition to renewing existing licenses and permits, it’s also important to notify any relevant agencies about your name change. This can help prevent any confusion or delays in processing paperwork down the line. Be sure to update any online profiles or directory listings associated with your business as well.

By ensuring all necessary updates are made promptly, you can avoid potential setbacks in running your newly-named business smoothly and efficiently.

As you update necessary documents and ensure compliance with state regulations during this transition period, it’s equally important not forget about notifying customers and vendors of your name change. By doing so proactively through targeted communication channels such as email newsletters or social media posts, you can avoid confusion among stakeholders who rely on your products or services.

Notify Your Customers and Vendors

Now that I’ve updated my business licenses and permits, it’s time to notify my customers and vendors about the changes. This involves updating my website and social media accounts with the new business name.

I’ll also send out a press release to local news outlets and update my business cards and stationery. It’s important to ensure consistency across all platforms to avoid confusion among clients and partners.

Update Your Website and Social Media Accounts

Ensure that your online presence accurately reflects your updated company identity by promptly updating website and social media accounts. A rebranding strategy is a significant decision for any business, and it has marketing implications that can affect the customer’s perception of the brand. When changing your business name, you need to update all online platforms to avoid confusion among customers and potential clients.

Here are some tips on how to update your website and social media accounts:

  • Update your website’s homepage: The first thing visitors see when they enter your website is the homepage. Make sure that it contains information about the new name, logo, and branding elements.
  • Change URLs: If you have changed the name of your business, chances are you will also need to change URLs associated with each platform. Ensure that all links redirect correctly.
  • Update Social Media Accounts: All social media profiles should be updated with new logos, names, bios, etc.

Now that you’ve updated your online presence, let’s move on to sending out a press release!

Send Out a Press Release

Get ready to spread the word about your rebranding success by sending out a press release! Writing and distributing a press release is an effective way to announce your business name change to the world.

Not only does it inform your customers, but it also helps establish credibility and creates buzz for your new brand. One of the benefits of press releases is that they can be picked up by various media outlets, including newspapers, magazines, online publications, and blogs. This means that you can reach a wider audience beyond just your current customer base.

When writing a press release, make sure to include all relevant information about your new business name, why you decided to make the change, and any other details that are important for people to know. Keep in mind that a well-written press release should be concise yet informative, engaging, and easy-to-read.

After sending out your press release and getting some media coverage for your rebranding efforts, it’s time to update your business cards and stationery.

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Update Your Business Cards and Stationery

You’re ready to give your brand a fresh look by updating your business cards and stationery. As you change your business name, you’ll need to design a new logo that reflects the new vision for your company. This is an opportunity to create a visual representation of your brand that will resonate with both current and potential customers.

Once you have a new logo, it’s important to update all of your marketing materials with this new image. Business cards, letterhead, envelopes, brochures, and any other printed materials should all feature the updated logo. This consistency across all of your marketing efforts will help solidify the new branding in the minds of consumers and increase recognition of your business.

By taking these steps to update your business cards and stationery, you’re demonstrating a commitment to innovation and growth within your industry.


So, that’s how you change a business name in Illinois! It may seem like a daunting task, but by following these simple steps, you can smoothly transition your company to its new identity.

Remember that the process starts with conducting a name availability search and filing a name reservation application. Once you’ve secured your desired name, it’s time to amend your articles of incorporation or organization. Don’t forget to update your business licenses and permits as well.

Finally, make sure to notify all of your customers and vendors about the change. This will help prevent any confusion or misunderstandings down the line.

While changing your business name may require some effort on your part, it can ultimately be an exciting and positive step forward for your company. Good luck with the rebranding process!

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